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How do I add inventory parts in QuickBooks?

Author

William Jenkins

Published Feb 23, 2026

How do I add inventory parts in QuickBooks?

Should you want to add inventory items, please follow the steps I've laid out below:
  1. Go to List at the top menu bar.
  2. Select Item List.
  3. Click the arrow beside Item.
  4. Choose New.
  5. Under Type, select Inventory Part.
  6. Add the needed details.
  7. Click OK.

Subsequently, one may also ask, how do I add multiple inventory items in QuickBooks?

From the Lists menu, select Add/Edit Multiple List Entries. From the List drop-down, choose the Item type (Service Items, Inventory Parts, Non-Inventory Parts, Inventory Assemblies) you want to add. (Optional) Customize the columns that appear on the window so you can focus on just the columns you want to work on.

Also Know, does QuickBooks have an inventory system? QuickBooks Online has everything you need to manage your inventory. Track what's on hand, get alerts when it's time to restock and see insights on what you buy and sell. Inventory features are available for QuickBooks Online Plus and Advanced.

Moreover, how do I adjust inventory items in QuickBooks?

To adjust inventory in QuickBooks Desktop Pro, select “Vendors| Inventory Activities| Adjust Quantity/Value on Hand” from the Menu Bar to open the “Adjust Quantity/Value on Hand” window. Select the type of inventory adjustment to make from the “Adjustment Type” drop-down menu.

How do I post inventory in QuickBooks?

  1. Click the Lists menu.
  2. Choose Item List.
  3. Locate your inventory item and double-click it.
  4. Fill out the Cost field, under Purchase Information. Enter the cost of the item when you purchased it.

How do I categorize inventory in QuickBooks?

If you have an uncategorized item, here's how to add it to a category.
  1. Go to the Sales menu, then select Products and Services.
  2. Find the product or service you want to categorize.
  3. Select Edit from the Action column.
  4. Select the Category ? dropdown, then select one that fits this item.
  5. Select Save and close.

How do I add inventory prices in QuickBooks?

How to create new items for landed cost
  1. From the Edit menu, select Preferences.
  2. Select Items and Inventory, then select Company Preferences.
  3. Select Advanced Inventory Settings.
  4. Select the Landed costs tab, then select Manage landed cost account.
  5. Select Save & Continue.
  6. Select Add Item, then choose the item to add.

How do I enter inventory in QuickBooks online?

Go to Sales, then Products and Services. Select New or Add a product or service. Then select Inventory. Add a Name, SKU, or category for what you're tracking.

How do I add non inventory items in QuickBooks?

To create a new Non-Inventory Part item in QuickBooks Desktop Pro, click the “Item” button in the lower-left corner of the list window. Then select the “New” command. In the “New Item” window that opens, select “Non-inventory Part” from the “Type” drop-down.

How do I view inventory in QuickBooks?

Click to go to the Items menu in QuickBooks. This is where you can add, edit, and manage your products and services. Learn how to see your best sellers, what's on hand, the cost of goods, and more. Use reports to get helpful insights on the things you buy and sell, and the status of your inventory.

What are some different types of items in QuickBooks?

When you add products and services as items in QuickBooks, you give them a type. There are four item types: inventory, non-inventory, services, and bundles. These help you categorize the products and services for better tracking.

How do I edit multiple entries in QuickBooks?

Edit multiple Account transactions
  1. Go to Banking and choose the Banking page.
  2. Select your bank account and click the In QuickBooks tab.
  3. Select the affected transactions and click the Undo button.
  4. Go to the For Review tab and select the transactions that should have the same category.
  5. Click on Batch Actions, and choose Modify Selected.

How do I edit multiple customers in QuickBooks?

Can I change multiple customers info at one time in QBs online?
  1. Click Sales.
  2. Go to the Customers tab.
  3. Select the customer, then click Edit.

How do I add a line item to a budget in QuickBooks?

How do I add a line item into the new budget?
  1. Go to the Company menu.
  2. Select Planning & Budgeting, then choose Set Up Budgets.
  3. Choose the budget you've created by clicking the Budget drop-down arrow.
  4. Click the field to enter the budget amount.

How do I enter multiple jobs in QuickBooks?

Multiple jobs for one customer
  1. From the Customers menu, select Customer Center.
  2. Locate the customer you want to add jobs into.
  3. Right-click on the customer's name and click Add Job.
  4. In the New Job window, enter the job's information and then click OK.

Which forms can be customized in QuickBooks?

In QuickBooks Desktop, you can create custom templates for forms like invoices, sales receipts, estimates, statements, and purchase orders. You can customize these templates to control how they look and what information to include.

When you memorize a report What does QuickBooks do?

Note: QuickBooks Desktop memorizes the report settings, not the data in the report. When you display a memorized report, it applies the settings you memorized, but displays the latest data.

How do I make multiple items inactive in QuickBooks?

Go to the Lists menu, then select Item List. In the Item List window, put a checkmark to the Include inactive checkbox. From the X column, put an X mark on the inventory items you want to inactivate.

How do I adjust negative inventory in QuickBooks?

If you can do so legitimately, adjust the transaction dates such that bills are dated before invoices:
  1. In the menu bar, select Reports > Inventory > Inventory Valuation Detail.
  2. Select the Dates drop-down arrow, then select All.
  3. Scroll through the report to an item that is showing a negative amount in the On Hand column.

What account should I use for inventory adjustment?

The Inventory Adjustment account is a special income statement account—one of the accounts carried forward to the company's income statement from the general ledger—that, when added to the Purchases account, reveals the company's cost of goods sold.

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How do I add inventory parts in QuickBooks?